Invitation to the "Legal Loop" Coronavirus Edition
April 1, 2020
Please join us on Wednesday, April 8, 2020 at 3:30 p.m. for the next Legal Loop: Coronavirus Edition. We will review the current status of special education services during the COVID-19 closures, review SED and U.S. DOE guidance, discuss how to address current parent requests for compensatory services, best practices for providing IEP services and supports to provide FAPE and potentially limit compensatory claims, flag issues relating to annual reviews in the current climate, and be available to answer your questions. We will conduct this session by videoconference on Zoom. Please see below for log in information.
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Required Postings - Client Memo #27
April 1, 2020
This is to provide guidance regarding requirements under the federal Families First Coronavirus Response Act (“FFCRA”) related to the posting of notices in the workplace.
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Continuity of Instruction During Spring Break – Client Memo #26
April 1, 2020
On March 27, 2020, Governor Cuomo issued Executive Order 202.11 (“Order”) directing school districts to remain closed until April 15, 2020.1 The Order directed districts to “continue plans for alternative instructional options, distribution and availability of meals, and child care” during this time. On March 30, 2020, the State Education Department (“SED”) clarified that districts must continue to “provide remote instruction for students, meals for students, and child care for essential workers every weekday between April 1, 2020 and April 14, 2020, even if the district is scheduled to be on spring break during that time” (emphasis added).2
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Change in Date for School District Elections and Budget Votes - Client Memo #25
March 31, 2020
This is to provide a brief update regarding the March 30, 2020 Executive Order issued by Governor Cuomo, Executive Order #202.13, which suspends the May 19, 2020 annual district election.
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Coronavirus Memorandum – Client Memo #24: School Construction Projects.
March 30, 2020
In light of the Governor’s recent executive order halting all non-essential construction work, a number of our school district clients have asked whether they may proceed with their existing or pending construction projects during the COVID-19 outbreak. We have received the following clarification from the Governor’s Deputy Secretary for Education:
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Recent Executive Order Changes to Transportation - Client Memo #23.
March 30, 2020
This memorandum provides an update to address the Governor’s extension of the April 1st deadline for a parent to request district-provided transportation to a non-public school located within 15 miles of the parent’s residence.
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SCOPE Child Care Contracts - Client Memo #22.
March 27, 2020
As many of you are aware, our office has been working SCOPE Education Services to set up emergency child care services for your school districts, either as hosting or sending districts. SCOPE has circulated the following template contracts (attached hereto) for that purpose, and we are advising our clients to utilize them, for the sake of consistency and expediency:
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SCOPE Emergency Childcare Program_Host
SCOPE Emergency Childcare Program_IMA
SCOPE Emergency Childcare Program_Sending District


Competitive Bidding During the Coronavirus Pandemic - Client Memo #21.
March 27, 2020
Many of our districts are contemplating soliciting bids to undertake public work and/or purchase goods. This memorandum is intended to provide suggestions for consideration and best practices to utilize in upcoming bid solicitations. If your district presently has a bid solicitation pending, review of the following may prompt you to issue an appropriate addendum and amended legal notice.
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Data Security and Privacy Rules and Regulations - Client Memo #20.
March 27, 2020
In light of the COVID-19 pandemic, we believe it is important to remind you of the recent amendment to the Commissioner’s Regulations which enacted new rules and requirements surrounding the implementation of New York Education Law §2-d. That statute is designed to protect personally identifiable information contained in student education records and teacher and principal evaluations, and to guard against the unauthorized release or use of such data by third party contractors. The new regulations, codified as Part 121 of the Regulations of the Commissioner of Education, set forth more specific rules and requirements as to how school districts must implement data privacy and security protections when contracting for services with outside service providers and contractors.
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FFEDLAW Template - Data Privacy and Security Plan Agreement 2020 with Attachments
NYSSBA Sample Policy 5500 Mar.2020
NYSSBA Sample Policy 8635 Mar.2020


Coronavirus Memorandum - Senate Stimulus Bill and School Districts - Client Memo #19.
March 27, 2020
On March 25, 2020, the Senate unanimously passed a $2 trillion stimulus package to provide relief during the COVID-19 pandemic. Today, the House of Representatives plans to vote on the bill, which is expected to pass; President Trump has indicated he will sign it. As you may know, the bill provides, among other items, cash payments to individuals and loans for small businesses. Here, we describe the appropriations relevant to school districts.
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Coaches’ and Club Moderator Stipends; Premium Pay – Client Memo #18.
March 26, 2020
This memorandum will provide some guidance regarding compensation for employees who receive stipends for such things as coaching, moderating student clubs, etc. Additionally, we have received numerous inquiries from our clients regarding various employee groups seeking compensation above their regular rate of pay (“premium pay”). At the moment, there is no state guidance on these issues, and there’s a good chance that none will be forthcoming. Accordingly, the following advice is based on our best judgment (and common sense).
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Coronavirus Memorandum: Updated Guidance on FERPA - Client Memo #17.
March 25, 2020
The Student Privacy Policy Office of the U.S. Department of Education has issued guidance documents on the release of student education records during the COVID-19 pandemic (FERPA & Coronavirus Disease 2019 (COVID-19) Frequently Asked Questions, “Attachment #1” and FERPA and Virtual Learning Related Resources, “Attachment #2”). Below is a summary of the guidance.
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FERPA Memo Attachment 1 - FERPA and Coronavirus Frequently Asked Questions
FERPA Memo Attachment 2 - FERPA and Virtual Learning Resources


Open Meetings Law Changes During the COVID-19 Pandemic - Client Memo #16.
March 24, 2020
This update provides guidance to Boards of Education regarding how to hold public meetings and work sessions during school closures. As you are probably aware, the Open Meeting Law, the portion of the New York State Public Officer’s Law that addresses participation and attendance at public meetings, was been suspended effective March 7, 2020, through Executive action of the Governor.
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Special Education COVID 19 FAQ - Client Memo #15.
March 23, 2020
We have attached a sample letter for your use in communicating with parents of students with special needs. This letter describes the manner in which services and supports recommended under either an individualized education program (“IEP”) or Section 504 plan will be provided during the COVID-19 outbreak. This information we are providing includes the recent guidance from the Office of Special Education and Rehabilitative Services and the Office for Civil Rights issued on March 21, 2020, entitled “Supplemental Fact Sheet Addressing the Risk of COVID-19 in Preschool, Elementary and Secondary Schools While Serving Children with Disabilities (120 LRP 10623).
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Final Template Q and A FINAL


Sick Leave Requirements Related to COVID-19 - Client Memo #13.
March 19, 2020
This memorandum provides information about the newly adopted sick leave requirements for employees affected by mandatory COVID-19 quarantines.
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Suspension of Rules for Procuring Cleaning & Maintenance Products and Services Client Memo #12.
March 17, 2020
We have received a number of questions from school business officials regarding their ability to purchase necessary cleaning products, equipment and services in a timely manner without competitive bidding in order to combat the spread of COVID-19 ("coronavirus") and to properly clean and maintain school buildings and facilities. It has become increasingly difficult to locate and purchase such cleaning products and services and it appears their availability will only worsen. In light of these difficulties, we are providing the following relevant information and guidance to assist school districts who need to take immediate action to address these concerns.
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resolution declaring a public emergency pursuant to gen mun law 103(4)


PLANS DUE AT MIDNIGHT TONIGHT – Alternative Instructional Options, Meals, Childcare Client Memo #11.
March 17, 2020
As you may be aware, last night Governor Cuomo issued Executive Order 202.4 (copy enclosed) which requires your immediate attention. Specifically, the order requires that all school districts submit a plan for providing alternative instructional options, distribution and availability of meals for students eligible for free or reduced meals, and "child care, with an emphasis on serving children of parents in the health care profession or first responders who are critical to the response effort."
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EO 202.4


COVID-19 and Related Labor Issues Client Memo #10.
March 13, 2020
The COVID-19 ("coronavirus") health crisis has raised a number of labor issues for all employers, including school districts. Unfortunately, there are a number of issues for which there is currently no definitive guidance, but we would like to provide you with a list of frequently asked questions from our clients and identify particular items which need to be taken into consideration when dealing with these issues.
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Coronavirus: New Guidance from SED Regarding Continuity of Meal Programs Client Memo #9.
March 12, 2020
This memorandum provides an update regarding a new FAQ document and memorandum from the New York State Education Department ("SED") regarding continuity of meal programs (i.e., free and reduced lunch) during school closures due to the novel coronavirus (a.k.a. COVID-19, "coronavirus"). We encourage you to review these documents in their entirety.
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CN Covid-19 Application
CN FAQ Covid-19
CN Memo Covid-19


Coronavirus: New Guidance from the CDC, DOH, and SED Client Memo#8.
March 10, 2020
This memorandum provides an update regarding new guidance from the New York State Department of Health ("DOH") and the New York State Education Department ("SED") regarding the novel coronavirus (a.k.a. COVID-19, "coronavirus").
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Coronavirus Guidance Release 3-9-20 FINAL
covid-19-p-12-school-guidance (002)


Coronavirus: New Guidance from the CDC, DOH, and SED Client Memo #7.
March 09, 2020
This memorandum provides an update regarding recently-issued guidance from the Centers for Disease Control and Prevention ("CDC"), the New York State Department of Health ("DOH"), and the New York State Education Department ("SED") regarding the novel coronavirus COVID-19, "coronavirus"). We will summarize the key elements.
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DOH Cleaning Guidance for Schools
FAQs for K-12 Schools and Childcare Program Administrators Coronavirus Disease-2019 (COVID-19)
Schools and Childcare Programs Checklist_CDC


Coronavirus: Addressing the Needs of Children with Disabilities Client Memo #6.
March 09, 2020
The U.S. Department of Education has indicated to Congress that it expects to release guidance materials about providing services to students with disabilities during the coronavirus (COVID-19) outbreak. The most recent guidance, issued in 2009, from the Department of Education addressed the H1N1 flu virus. Secretary Betsy DeVos has indicated little that is expected to change from the prior guidance. Therefore, and until guidance to the contrary is issued, school districts should take the following steps to ensure students with disabilities continue to have access to services, whether due to an extended illness related to COVID-19, or in the event schools close in response to the virus.
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Military Ballot Voting in School District Meetings and Elections.
March 04, 2020
This memorandum is to inform you of an update to the New York State Education Law regarding absentee voting for military personnel in school district elections.
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SED Memomilitary Ballots


Military Ballot Voting in School District Meetings and Elections - Updated.
March 04, 2020
This memorandum is to inform you of an update to the New York State Education Law regarding absentee voting for military personnel in school district elections.
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SED Memomilitary Ballots


Coronavirus: New Guidance for Schools from the CDC Client Memo #5.
February 28, 2020
This memorandum provides an update to yesterday's memorandum regarding recently-issued guidance from the Centers for Disease Control and Prevention ("CDC") about the novel coronavirus (a.k.a. COVID-19, "coronavirus").
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Interim Guidance for Childcare Programs and K-12 Schools _ CDC


Coronavirus: New and Forthcoming Guidance from the CDC Client Memo #4.
February 27, 2020
This memorandum provides an update regarding recently-issued guidance from the Centers for Disease Control and Prevention ("CDC") regarding the novel coronavirus (a.k.a. COVID-19, "coronavirus"). As many of you are aware, the coronavirus has begun to spread from its initial outbreak in Wuhan, China to various parts of the world, including South Korea, Japan, Italy, and Iran.
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CDC Guidance for Businesses.pdf
CDC Risk Assessment Guidance


Change in Law: Salary History Inquiries Now Prohibited.
February 11, 2020
This memorandum provides an overview of a new law prohibiting salary history inquiries. Pursuant to recently enacted Labor Law § 194-a, employers are no longer permitted to ask job applicants and current employees about past salaries (with certain limited exceptions').
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Salary History Ban


Coronavirus: Updated Guidance from Webinar Client Memo #3
February 07, 2020
This memorandum provides an update to yesterday's memorandum regarding students and staff who have recently traveled to areas affected by the novel coronavirus ("coronavirus"). Today at 3:00 p.m., the State Department of Health ("DOH") and the State Education Department ("SED") held a webinar to provide additional guidance for districts. While the link is not yet available, the webinar will be posted online. Much of the webinar's content mirrored earlier guidance. However, there were two additional points of clarification:
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Coronavirus: Updated Guidance Client Memo #2
February 06, 2020
This memorandum provides guidance regarding students and staff who have recently traveled to areas affected by the novel coronavirus ("coronavirus"). The Department of Health ("DOH") and the State Education Department ("SED") have issued a guidance document as well as a letter for parents (enclosed). We encourage you to review each document carefully.
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NYSDOH-NYSED Coronavirus
Coronovirus Parent Letter


Coronavirus Guidance Client Memo #1.
February 03, 2020
This memorandum provides guidance regarding students who have recently traveled to areas affected by the coronavirus. While neither the Centers for Disease Control and Prevention ("CDC") nor State agencies have issued official guidance for schools to date, a guidance document from the Department of Health ("DOH") and the State Education Department ("SED") is forthcoming. We will provide it as soon as it is available.
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2019-nCoV: What the Public Should Do


Absentee Ballot Voting in School District Meetings and Elections – Updated.
January 28, 2020
This memorandum is to inform you of another recent change to the New York State Education Law which adds a provision to the Education Law regarding absentee voting for military personnel in school district elections.
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Military Voting Statute


Recent Changes to Property Tax Cap Regulations.
January 23, 2020
This memorandum is to inform you of a recent amendment to the Regulations of the New York State Commissioner of Tax and Finance which affects the New York State Education Law and a school district's calculation of its tax cap levy for the 2020-2021 budget.
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Property Tax Cap SED Final


New Federal Guidance: Constitutionally-Protected Prayer and Religious Expression in Public Schools
January 22, 2020
This memorandum provides an overview of new guidance (enclosed) from the U.S. Department of Education ("DOE") regarding constitutionally-protected prayer and religious expression in public schools ("January 16, 2020 DOE Guidance"), The First Amendment of the U.S. Constitution requires school districts to show neutrality towards prayer and other forms of religious expression. The January 16, 2020 DOE Guidance summarizes school districts' responsibilities under the Elementary and Secondary Education Act of 1965 ("ESEA"), as amended by the Every Student Succeeds Act ("ESSA"), and demonstrates the application of the First Amendment and the Equal Access Act.
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Federal Guidance re Constitutionally Protected Prayer and Religious Expression


New Certification Requirements for Special Class Subject Area Teachers in Grades 7-12.
January 17, 2020
This memorandum provides an overview of new guidance from the New York State Education Department ("NYSED") regarding special education teacher certification (enclosed as Attachment #1). As you know, all special education teachers teaching special classes (i.e., self-contained classes; e.g., 12:1:1, 8:1:2, 6:1:2) in grades 7-12 must possess special education certification. Effective July 1, 2020, special education teachers who teach special classes in grades 7-12 must also be certified in each subject area they teach.' There are four options to satisfy this requirement, which are set forth below.
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Attachment 1 - NYSED Memo
Attachment 2 - Verification of Paid Experience Form
Attachment 3 - Special Class Verification of Paid Experience Form
Attachment 4 - HOUSSE Rubric


Absentee Ballot Voting in School District Meetings and Elections
January 16, 2020
This memorandum is to inform you of a recent amendment to the New York State Education Law which significantly changes the provisions relating to applications for absentee ballots for school district elections.
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New Mandatory Policy: Student Voter Pre-Registration/Registration.
December 23, 2019
This memorandum provides an overview of a new law that requires school boards to adopt a policy promoting student voter pre-registration/registration. The law's purpose is to enable and encourage voter pre-registration of 16 and 17 year olds. The law takes effect in January 2020.
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Model Policy: Student Voter Pre-Registration and Registration


New York Magazine - New York’s 2019 Top Rated Lawyers.
December 17, 2019
Frazer & Feldman is proud to announce that Florence and Jack have been recognized in the December issue of New York Magazine (Best of New York Issue) as New York’s Top Rated Lawyers of 2019. The recognition features attorneys who have demonstrated leadership qualities and have achieved AV Preeminent ratings by Martindale-Hubbell® in legal ability and ethical standards.
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UPDATE: Lawsuit Challenging Repeal of Religious Exemption Dismissed.
December 10, 2019
This memorandum provides an update to memoranda (July 2019) in which we advised of immunization-related litigation in Albany County, Supreme Court. As you may recall, 55 families had challenged the repeal of the religious exemption to immunization requirements.
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NY Law Journal - Albany Judge Rejects Challenge to NY Law Ending Religious Exemption for Vaccines


UPDATE: Tackle Football Programs and Concussion Informational Packets for Parents.
December 3, 2019
This memorandum provides an update to our memorandum dated September 11, 2019 in which we advised that school districts which have "tackle football programs"1 must distribute informational packets about concussions to parents ("concussion packets"). The law charged the New York State Department of Health with developing the materials for the concussion packets. Although the law took effect on December 2, 2019, the Department of Health only promulgated the required materials on November 29, 2019 (available at https://www.health.ny.gov/prevention/injury_prevention/concussion.htm).
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Concussion INFORMATION SHEET
TBI factsheets parents 508-a

Annual District Election and Budget Vote Seminar - Save the Date.
December 3, 2019
This is to inform you that we will be holding our annual seminar on School District Elections for all Superintendents, Administrators, Board of Education members and District Clerks who would like to attend. Topics to be covered will include pertinent dates for the 2020 annual district election, legal notice requirements, submission of propositions, voter qualifications, absentee and affidavit ballots, campaigning and electioneering, budget issues, recent Commissioner's decisions and other quirky election-related items. We will also discuss any updates on the Department of Justice's investigation related to the federal Voting Rights Act, which requires that school districts provide election documents in Spanish as well as in English.
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Paid Time Off for Voting - Part II.
October 25, 2019
On May 1, 2019, we sent out a client memo which provided information bout recent amendments to the New York State Election Law requiring employers to provide all employees, including teachers, with paid time off to vote. This memorandum provides additional information regarding that law.
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Important New Guidance – Repeal of Religious Exemption to Immunization Requirement.
October 11, 2019
As you know, on June 13, 2019, Governor Andrew M. Cuomo signed legislation that eliminated non-medical (i.e., religious) exemptions from school vaccination requirements for children. In the past months, we disseminated memoranda' which provided information and guidance on the application of this significant change to the Public Health Law. See Chapter 35 of the N.Y. Laws of 2019 (S.2994A/A.2371).
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DOH State Education Department Additional FAQ re School Vaccination Requirements

Red Flag Law.
September 27, 2019
This memorandum is to advise you about New York's recently enacted "red flag" law. The purpose of the new law is to allow a law enforcement officer, family member, or school administrator to file a petition against a threatening individual to remove firearms in his/her possession. The law took effect on August 24, 2019. One important feature to remember about this law is that a petitioner is not required to take action. This is an option to take under appropriate circumstances.
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Preparation for 2020 Annual Election and Budget Vote.
September 19, 2019
The following provides an outline of pertinent election dates for the May 19, 2020 Annual Election and Budget Vote. Our annual election workshop will take place in mid January, at which time we will address all elements of the school district election process and review the latest Commissioner's decisions. We will notify you of the date and time of the workshop in early December.
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Four New Lawsuits Seeking to Reinstate Religious Exemption to Immunization Requirements.
September 18, 2019
This memorandum is to advise you of four new lawsuits, two in Nassau County and two in Suffolk County, challenging the repeal of the religious exemption to immunization requirements.' None of these lawsuits were commenced against school districts; in each case, the defendants involve the State of New York and/or State-related entities and agencies (i.e., the Governor, the Attorney General, the Department of Health, etc.). If any of these suits are successful, it would allow families once again to claim religious exemptions to immunization requirements. However, at the current time, nothing has changed with respect to school districts' obligations to exclude students who do not receive the requisite vaccinations.
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2019 Women Leaders in Law.
September 13, 2019
Frazer & Feldman is proud to announce that Florence T. Frazer, Laura A. Ferrugiari and Christie R. Jacobson have been recognized in the September, 2019 issue of the New York Law Journal and New York Magazine as AV rated Women Leaders in Law. The recognition is based on and celebrating the achievements of the New York Tri-State area’s legal leaders.
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Invitation to the “Legal Loop”.
September 12, 2019
Please join us on November 14, 2019 and January 21,2020, for the next meetings of the Legal Loop.
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Immunization-Related FAQs.
September 11, 2019
We have received numerous questions regarding the recent changes to the immunuzation laws. This momorandum is to advise you of several frequently asked questions and our responses to each.
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Tackle Football Programs: Concussion Informational Packets for Parents.
September 11, 2019
This memorandum is to advise you of a new law requiring "tackle football programs" to distribute informational packets about concussions to parents.The purpose of the new law is to provide parents with more information about the risk of injury involved in tackle football programs. The Law takes effect on December 2, 2019.
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Press Release

Immunization-Related Exclusion Letters.
September 9, 2019
As a follow-up to our memorandum deated Auguest 23,2019 detailing a school district's obligations in the case of an immunization-related student exclusion, w have drafted letters(enclosed) to go out to parents and the local county Department of Health should an exclusion occur.
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Required Immunizations Chart 2019-20
Exclusion Letter - to Parents_Nassau County
Exclusion Letter - to Dep't of Health_Nassau County

Second Lawsuit Seeking to Reinstate Religious Exemption to Immunization Requirement.
August 1, 2019
This memorandum is to advise you of a second lawsuit challenging the repeal of the religious exemption to immunization requirements, this time, on behalf of students with disabilities. At the current time, nothing has changed with respect to your obligations to exclude students who do not receive requisite vaccinations. However, we want to keep you apprised of the pending litigation around this matter.
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Courtroom News Service

TRO Seeking to Reinstate Religious Exemption to Immunization Requirement Unsuccessful.
July 12, 2019
This memorandum is to provide an update regarding the lawsuit challenging the repeal of the religious exemption to immunization requirements.
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New York journal article

Lawsuit Seeking to Reinstate Religious Exemption to Immunization Requirement.
July 11, 2019
This memorandum is to advise of a new lawsuit challenging the repeal of the religious exemption to immunization requirements. If successful, the suit would allow families once again to claim religious exemptions immunization requirements. However, nothing has changed at the current time with respect to school districts' obligations to exclude students who do not receive requisite vaccinations.
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New York journal article

Alternate Assessments
June 18, 2019
This memorandum is to advise you of recently issued guidance from the New York State Education Department ("NYSED") regarding alternate assessments. While such assessments are not new, NYSED has provided new tools for Committees on Special Education ("CSEs") to use while making eligibility determinations and has updated requirements regarding parental notification.
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Eligibility and Participation Criteria - NYSAA
Eligibility Criteria for Participation in the New York State Alternate Assessment (NYSAA)


Commissioner’s Regulations on School Counseling.
May 29, 2019
This memorandum is to remind you of the need to begin implementation of amendments issued by the Commissioner of Education and adopted by the Board of Regents Concerning school counseling/guidance counseling services.
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March 2016 Guidance Document SED
March 2019 Guidance Memo and Chart
May 2017 Memo to Bdvof Regents


Homeless Students and Summer Services.
May 28, 2019
This memorandum is to advise you of a recent document issued by the Office of Accountability for the New York State Education Department ("SED"), regarding the provision of summer services for homeless students. See May 17, 2019 SED Memorandum entitled, "McKinney-Vento Summer School Information," attached. SED has reissued the memorandum to remind school districts of their obligation regarding summer services for homeless children.
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2019 Summer School MV Memo


Update - U.S. Department of Justice May 21, 2019 Election Monitoring at Nassau and Suffolk County School District Elections.
May 21, 2019
As you are aware, Section 203 of the federal Voting Rights Act (VRA) requires that school districts in Nassau and Suffolk Counties provide information related to school district elections and budget votes in English and Spanish. That stature also requires translation of materials at that election site. This covers not only the ballat, but all election information such as sample ballots and instructional forms through the actual casting of the ballot, and the questions that commonly are asked at the polling place.
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Budget Re-vote.
May 14, 2019.
This memorandum will provide you with the options available to the Board of Education should be budget be defeated by voters on May 21,2019. As in previous years, the Board may hold a special meeting (a budget "re-vote"), in which case the Board can present the same or a modified budget to the voters. The procedures for a re-vote are outlined below. Alternatively, the Board may choose to forego a second vote and adopt a contingency budget. The parameters for a contingency budget also follow below.
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Paid Time Off for Voting.
May 01, 2019.
This memorandum provides information about recent amendments to the existing law that requires employers to provide all employees, including teachers, with paid time of to vote.
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Updated APPR Laws.
April 25, 2019.
As you may recall, in 2015, the State created a new Annual Professional Performance Review (“APPR”) system for teachers and principals that required State-created or administered assessments to be a factor in determining a teacher or principal’s effectiveness. Since that time, this new APPR system has not been widely accepted, has created many disparities, and may even have strengthened the “opt out” movement.
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FOIL Request from Data Research Partners.
April 11, 2019.
We are writing in response to the numerous Freedom of Information Law (“FOIL”) requests that clients have received seeking names and addresses of school district employees. This memorandum reviews the obligation of school districts to respond to such requests seeking lists of names and addresses. Recently, several school district clients have received such a request from an entity known as “Data Research Partners” (“DRP”) seeking the names, email addresses, titles and “primary campus/department” locations of school district employees.
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Model Non-Solicitation-fundraising Affidavit


Latest Legal Publication.
April 10, 2019.
Enclosed is a copy of the latest article published by Frazer & Feldman, LLP, partner Christie R. Jacobson, Esq. This article is entitled, “Principals Must Make Legal Distinctions on Religious Exemptions to Immunization.” It is featured in the April 2019 edition of On Board, the statewide newspaper published by the New York State School Boards Association (“NYSSBA”).
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Sample Board Resolution for Establishing TRS sub-fund


TRS Reserve Fund.
April 4, 2019.
The 2020 New York State Budget that was recently adopted on March 31, 2019, includes the long sought-after authorization for school districts to create TRS reserve funds. School districts may now establish a “TRS reserve sub-fund” within their existing retirement contribution reserve fund for purposes of financing contributions to the New York State Teachers’ Retirement System, subject to specified annual and overall limits. This new authorization is effective April 1, 2019, subject to the Governor’s veto 1 , and, thus, we urge you to promptly determine whether your district wishes to take advantage of the new TRS reserve fund rules prior to the close of the current fiscal school year. The parameters of the new reserve authorization are detailed below.
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Sample Board Resolution for Establishing TRS sub-fund


DOJ Conference Call Results
March 5, 2019.
The purpose of this memorandom is to hsare the results of a conference call in which I participated yesterday afternoon, together with Neil Block, an attorney from Ingerman Smith, and Michael Goldberger, Kaycee Sullivan, Megan Freismuth, and Rachel Evans, attorneys with the Department of Justice ("DOJ"). The purpose of the call was to discuss the content of my February 11,2019 letter to the DOJ arguing that school districts are political subdivisions under Section 203 of the Voting Rights Act ("VRA"), not political units within political subdivisions.
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Decision of the Commissioner of Education Regarding Capital Propositions.
March 1, 2019.
This memorandum provides information about a recent decision from the Commissioner of Education ("Commissioner") which reiterates the fact that propositions that are placed on the ballot must be accurate and unambiguous in order to ascertain the intent of the voters.
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Decision No. 17587


Recent Federal Guidance on FERPA.
February 28, 2019.
This memorandum provides information on recently issued federal guidance regarding the application of the Family Education Rights and Privacy Act ("FERPA") to health or safety emergencies faced by school districts.
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SRO FAQs


Children in Foster Care.
January 22, 2019.
This memorandum provides information about recent state laws that are designed to help ensure educational continuity for children in foster care. See Education Law §§3244, §3202(4) and Social Services Law § 153-k. The legal changes bring State law into compliance with Title I, Part A of the Elementary and Secondary Education Act of 1965 ("ESEA"), as amended by the Every Student Succeeds Act ("ESSA") of 2015. These laws set forth school district obligations with regard to the education and transportation of children in foster care.
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2019 School District Elections
January 17, 2019.
On January 16, 2019, we held our annual seminar on School District Elections for our clients. Twenty five school district clerks, board members and business officials attended. In addition to covering pertinent dates for the upcoming 2019 annual district election, we discussed in detail the federal Voting Rights Act, which requires that school districts provide registration or voting notices, forms, instructions, assistance, ballots or other materials or information related to an election in Spanish as well as in English. A spirited discussion was held among our attorneys and clients as we brainstormed a school district’s various duties and responsibilities involved in conducting the budget vote and school board election. For those of you who were not able to attend, we are attaching the handouts from the seminar. As always, if you have any questions, please feel free to contact us.
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2019 School District Elections
January 16, 2019.
As you are aware, the U.S. Department of Justice ("DOJ") has not yet issued finding of guidance regarding their investigation related to school district compliance with Section 203 of the Voting Rights Act ("VRA"). School districts in Nassau and Suffolk Counties were notifed of the DOJ's investigation on or about June 28,2018, when school districts received letters requesting information form the last annual election and budget vote. Through the letter, the DOJ provided notice that school district elections are subject to the federal requirement that election information provided in English must also be provided in Spanish.
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Voting Rights Act

Read all about November-December 2018
December 26, 2018.
In this installment of the Attorney’s Corner, we review federal decisions by the Third Circuit Court of Appeals, the District Courts of the Southern District of New York and New Jersey, an administrative decision by the State Hearing Office of Arkansas, and guidance from the Office of Special Education Programs (OSEP).
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Annual District Election and Budget Vote Seminar – Save the Date.
December 03, 2018.
This is to inform you that we will be holding our annual seminar on School District Elections for all Superintendents, Administrators, Board of Education members and District Clerks who would like to attend. Topics to be covered will include pertinent dates for the 2019 annual district election, legal notice requirements, submission of propositions, voter qualifications, absentee and affidavit ballots, campaigning and electioneering, budget issues, recnet Commissioner's decisions and other quirky election-related items. We will also provide an update on the Department of Justice's investigation related to the federal Voting Rights Act, which requires that school districs provide registration or voting notices, forms, instructions, assistance, ballots or other materials or information related to an election in Spanish as well as in English.
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RAAI! September, 2018
September 2018.
In this installment of the Attorney’s Corner, we review two federal Court of Appeals decisions, a federal court decision, one administrative decision from the Office of State Review (“SRO”), and an advisory opinion from the U.S. Department of Education’s Office of Services and Educational Programs (“OSEP”).
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Amendments to Civil Service Law §75.
October 12, 2018.
This memorandum provides information about a new amendment to the New York State Civil Service Law that provides due process rights for certain labor class employees. Section 75 Protections
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Preparation for 2019 Annual Election and Budget Vote.
October 5, 2018.
The following provides an outline of pertinent election dates for the May 21, 2019 Annual Election and Budget Vote. Our annual election workshop will take place in mid January, at which time we will address all elements of the school district election process and review the latest Commissioner's decisions. We will also provide an update on the implications of the Department of Justice's ("Dal") investigation related to school district compliance with the federal Voting Rights Act ("VRA"). In the meantime, we would recommend that you begin the process of translating all election material related to voter registration and the election into Spanish.' We will notify you of the date and time of the workshop in early December.
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RAAI! August, 2018
August 9, 2018.
In this installment of the Attorney’s Corner, we review a circuit court decision, three federal district court cases, and an advisory letter from the U.S. Department of Education’s Office of Special Education Programs (“OSEP”). We start with a case from the U.S. Court of Appeals, Ninth Circuit that addresses what constitutes an appropriate response to bullying in an individualized education program (“IEP”). We follow with a decision by the U.S. District Court, Eastern District of New York that explores what sort of information is disclosable as ‘directory information’ under FERPA. This is followed by a decision by the U.S. District Court for the Eastern District of Pennsylvania discussing measurable annual goals, and how critical it is for a school district to monitor a student’s progress throughout the school year. We also examine a decision from the Southern District of New York which weighs the impact of a school district’s agreement to provide transportation services for a student to his nonpublic school in determining the student’s stay-put setting. We conclude with a letter from OSEP which discusses a school’s responsibility to provide make-up services following the administration of state assessments.
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Second Circuit Court Appeal – F.L. et al v. Board of Education of the Great Neck Union Free School Dist., Case No.: 17-2881.
August 24, 2018.
We are extremely pleased to enclose a favorable decision from the United States Second Circuit Court of Appeals, upholding the decision of Judge Feuerstein of the Federal District Court for the Eastern District of New York, and dismissing the above-referenced proceeding in its entirety.
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17-2881-Decision

Private School Transportation Requests - Students with Disabilities.
August 24, 2018.
Special Education Departments often receive a rush of transportation requests from families who have unilaterally placed their children in private, non-state-approved programs. To that end, this memo reviews the conditions under which transportation must be provided, as well as the information school districts should request from the family to make the determination of eligibility to receive transportation.
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ESSA 2018 Overview.
August 15, 2018.
The New York State Board of Regents recently adopted emergency regulations' to implement New York's plan for the implementation of the federal Every Student Succeeds Act ("ESSA") 20 U.S.C. 0301 et seq., which sets forth the conditions under which schools receive federal funding. ESSA requires that public schools implement challenging academic content and achievement standards, applicable to all students.
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Status Update - U.S. Department of Justice Review of Nassau and Suffolk County School District Elections for Compliance with the Voting Rights Act.
July 30, 2018.
As you are aware, virtually every school district in Nassau and Suffolk Counties has now received a letter from the U.S. Department of Justice ("DOJ") seeking information related to the May 2018 annual district election and budget vote. Through the document request, the DOJ is attempting to determine the extent to which school districts have complied with the federal Voting Rights Act ("VRA" ).1 DOJ has designated school districts as "political subdivisions" under Section 203 of the VRA, mandating that they provide registration or voting notices, forms, instructions, assistance, ballots or other materials or information related to an election in Spanish as well as in English.
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Dues Deductions after Janus v. AFSCME.
July 27, 2018.
Following the U.S. Supreme Court's decision in Janus v. American Federation of State, County and Municipal Employees, public employers may no longer deduct agency shop fees from employees who decline to join the union which represents their bargaining unit. The decision has placed a focus on what may be considered a ministerial function of school districts, namely, the automatic deduction of union dues from employees' paychecks.
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Guide – How to PWN.
July 24, 2018.
We are often asked to review prior written notice (“PWN”) letters following a particularly contentious CSE meeting. This past year, we have come across some consistent, problematic areas which would raise red flags if the PWNs were reviewed by an impartial hearing officer (“IHO”). To that end, this memo reviews the purpose of PWN and some helpful tips for your staff to use when drafting these documents
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The PWN Cheat Sheet

RAAI! July 2018
July 18, 2018.
In this installment of the Attorney’s Corner, we review three federal cases and a Question and Answer Guidance document issued by the Federal Privacy and Compliance Office. We start with a case from Northern District of New York that addresses IEP errors made by the school district in its attempt to address a student’s school avoidance. We follow with a multi-year challenge in the Southern District of New York which examines the steps a CSE must take to ensure meaningful parental participation when the parent of the student in question speaks English as a second language. We also review a second decision from the Southern District of New York, which examines the dangers associated with over-reliance on progress reports from the student’s unilateral placement. We conclude with a Frequently Asked Questions (“FAQ”) guidance document from the U.S. Department of Education’s Federal Privacy and Compliance Office describing the steps districts must take to ensure interested stakeholders have appropriate access to photo and video records.
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Newsday FOIL Request for Payroll Information.
July 13, 2018.
This memorandum addresses school districts' legal obligation to comply with the most recent Freedom of Information Law ("FOIL") request from Newsday, which seeks a substantial amount of employee data for a three year period.' Specifically, Newsday has requested employee payroll data, including each employee's full name, department, title, rate of pay, hire date, termination date, overtime compensation, termination/retirement compensation, and total compensation for each of the three years. A number of clients have asked whether it is necessary to comply with this request. The short answer is yes. A few caveats are set forth below.
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New Employer Obligations to Combat Sexual Harassment in the Workplace
July 09, 2018.
This memorandum is designed to introduce new obligations imposed on school district employers by legislation enacted in the 2019 New York State Budget to train staff about the prevention of sexual harassment in the workplace. These new mandates, which were signed into law by the Governor on April 12, 2018, impose several new obligations on New York employers, including school districts, to help prevent sexual harassment in the workplace. Among other things, employers are required to distribute a written sexual harassment prevention policy and provide annual sexual harassment training. These and other changes in the law concerning sexual harassment are detailed below.
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U.S. Department of Justice Review of Nassau and Suffolk County School District Elections for Compliance with the Voting Rights Act
July 03, 2018.
This week, each school district in Nassau and Suffolk Counties can expect a letter from the U.S. Department of Justice ("DOJ") entitled "Compliance with Section 203 of the Voting Rights Act." The letter seeks certain information related to your most recent annual district election and budget vote in an attempt to determine the extent to which school districts are complying with the federal Voting Rights Act ("VRA").
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US Supreme Court Decision: Janus v. AFSCME
June 28, 2018.
As you are no doubt aware, the United States Supreme Court has issued its long-anticipated decision in the matter of Janus v. American Federation of State, County and Municipal Employees ("AFSCME"), a case of great significance to public employee unions, as it eliminates public employee unions' right to collect a fee from non-union members, yet retains the unions' obligation to fairly represent all members of a bargaining unit, irrespective of their union membership.'
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New Legislation Prohibiting "Lunch Shaming"
May 21, 2018.
This memorandum provides guidance regarding a recently adopted provision of the Education Law which is intended to eliminate embarrassment to students unable to pay for meals at school, sometimes referred to as "lunch shaming." 1 The statute requires school districts to adopt a plan which, among other things, requires school districts to take affirmative steps to assist families to apply for federal or local programs which enable students to receive meals at school free or at a reduced price. It specifically prohibits school districts from implementing practices which single out children who cannot pay for a meal, and requires school districts to take affirmative steps to determine if a family is eligible to receive free or reduced price meals at school.
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New SED Policy Guidance for Homeless Students
April 12, 2018.
This memorandum provides important information about new policy guidance from the New York State Education Department (“SED”) regarding the education of homeless students under the McKinney-Vento Homeless Assistance Act (“McKinney-Vento”).
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Sample Local Educational Agency (“LEA”) Policy on the Education of Students in Temporary Housing1

Newsday FOIL Request – Settlement Agreements
March 22, 2018.
Newsday recently emailed a Freedom of Information Law (“FOIL”) request to a number of our school district clients asking for “a copy of all settlement agreements executed by the district in 2017.” In follow-up to questions regarding the scope of this request, Newsday subsequently clarified that it was seeking only those “settlement agreements executed by the district in the calendar year of 2017 to formally close civil lawsuits against the district.”
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Paid Leave for Cancer Screenings
March 14, 2018.
Effective March 18, 2018, school district employees will be entitled to an excused paid leave, not to exceed four (4) hours, for expanded cancer screenings. The purpose of this law is to encourage regular screenings for all types of cancers as a matter of improving public health.
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“Walkout” Scenarios and Student Speech Considerations
March 12, 2018.
This memorandum supplements our March 1, 2018 memorandum entitled, "Walkout" Scenarios and Student Speech Considerations" As you know, school districts across the country are anticipating a surge in student protests in the upcoming days and weks in response to recent events such as the tragedy in Parkland, Florida. This memorandum lists a few reminders to help districts respond in the case of a student walkout or other mass protest.
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"Walkout" Scenarios and Student Speech Considerations
March 01, 2018.
In the wake of the tragedy that occurred at Marjory Stoneman Douglas High School in Parkland, Florida, school districts across the country are experiencing student protest movements in response to school violence. This memorandum provides guidance to help districts respond in the case of a school "walkout" and other mass protests in the school setting.
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Archived Client Memoranda

For more information on how to access our client memoranda and documents, please contact info@ffedlaw.com.